WorldExecutivesDigest | 5 Top Tips For Planning A Corporate Event To Remember | Getting a first-class corporate event up and running can be overwhelming and complicated. But with these top tips, you’ll find it a breeze to plan an event that is remembered for all the right reasons. So, whether you have an in-house training seminar to put together or a significant multinational conference to host, let’s get you on the way.
Make A Plan
As soon as the event is agreed upon, it’s essential to create a plan so that you can ensure nothing is overlooked during the planning stage. Your plan should include a budget, proposed activities, schedule, etc. Understanding budgetary constraints allow you to tailor expectations to what can realistically be achieved. For large events, you may find that looking for sponsorship is suitable, thus boosting budget and advertising.
Secure A Venue
Once you know the budget for your corporate event and how many people are expected to attend, it’s time to find the venue. Booking a venue well in advance is essential as they tend to book up fast, and solid plans can be made for the space. If the company doesn’t already have a venue in mind, a simple internet search for a corporate event venue near me will bring up a list of potential sites. Remember to consider your guests’ needs, such as plentiful accommodation and car parking nearby.
Pin down guest speakers, trainers, and other people essential to the event in plenty of time, especially if you’re trying to attract registered interest from a substantial external audience. Failing to confirm the attendance of a promised big-name speaker could damage the reputation of the hosting businesses. Confirmed bookings also allow you to confirm the running order of the event and put other things in order.
A robust IT setup is essential to the smooth running of even a small team training day. At some point, we’ve all waited while the person in charge struggles to connect to the projector or find the correct PowerPoint presentation file. And while it may be a funny story at a small gathering, large-scale events can grind to a halt due to these minor technical issues. Running through the IT setup before your event reduces the possibility of avoidable problems and keeps the schedule running smoothly.
Making sure your guests are watered and fed keeps them content and focused, helping them get the most out of your event. A long meeting in the office will make do with hot drinks and light refreshments to keep everyone going. For a more significantly sized event supplying lunch and dinner may be appropriate. Try to tailor these meals to suit the tone of the day. A product launch at an outside venue may benefit from food trucks, while conference attendees would be better with a sit-down meal and entertainment.
Rather than be intimidated by the task of putting together a top-notch, successful corporate event, taking it one step at a time will allow you to pull it off with style.