A Comprehensive Guide to Planning the Corporate Event of the Year | Are you getting ready to host another corporate event for your employees and clients? Whether you’re a first-time planner or you’ve already planned an event before, but you want to wow everyone this time, you could use some handy tips on event planning. Fortunately, we have a few pointers that will lead you in the right direction and help you leave everyone in awe. From choosing the venue to offering delectable food and making the guests feel welcome, we’ve got a few tricks up our sleeve that we’ll gladly pass on to you.
Set a budget
Knowing how much money you’re willing to spend on hosting a corporate event will help you decide whether you’re going to be able to host a larger or a smaller event. No matter how big your budget is, always plan to spend a little over two thirds on everything, and leave the rest for additional unexpected costs. You never know what problem can happen during event planning. Maybe you’ll need to hire extra staff or suddenly change the venue. On top of that, the guest list can increase, a special food request may arise, the options are endless.
Decide on the date and time
Once you know how much money you’re going to invest in the event, it’s time to think about the date and time. Is it going to be during spring, summer, autumn or maybe winter? Are you going to have it throughout the entire day or during the morning? Will evening gatherings be included too? Is it going to be a one-day event or a weekend happening? Those are just some of the main questions you’ll need to ask and answer when planning a corporate event that will wow everyone.
Hire a renowned caterer
You can’t imagine a successful event without delicious meals and refreshments. Therefore, look for the best food suppliers in your area and only hire a top-rated catering company that will meet and exceed all of your expectations. Make sure they offer quality food and ask whether they’ll be able to have vegan, vegetarian, or foods appropriate for people with certain types of allergies. Also, don’t forget to ask about the beverage options so that everyone can enjoy a glass of fine libation.
Choose the venue
From indoors to outdoors, you will come across an array of venue possibilities, when planning your shindig. One of the aspects to keep in mind during your search is that everyone can arrive and depart from the venue easily. If it’s a weekend event, then transportation won’t matter as much because everyone will be able to sleep over and not worry about driving back during the night. If it’s only a one-day event, then you should look for locations that are easily accessible by any means of transportation.
Consider a theme
Are you looking to exceed your competition’s events? Then maybe you should consider choosing a theme for your event. That is especially convenient for events that last longer than a single day because it will offer you a chance to have some fun time with creative themes. From cocktails and snacks to a fancy sit down, buffet style and light refreshments, there’s an array of theme options for your corporate event. Knowing the theme will also enable the caterer to plan foods and beverages accordingly.
Planning a corporate event is a big responsibility and an undertaking. That’s why you’ll need to go through this guide carefully and pay attention to all the pointers that we’ve listed. Only then will you be able to plan a successful corporate event that will amaze everyone from your guests to your competition.