How to Track Productivity and Manage Your Staff Effectively

track productivity | How to Track Productivity and Manage Your Staff Effectively | Keeping your staff happy and keeping them productive is a balance that’s difficult to accomplish. Even the best of operations managers can have a hard time finding an effective way of making sure everything’s on the right track, and this is mostly due to the fact that a workplace is a living, changing thing. It’s impossible to establish a single strategy that will always work, and experienced managers will know that the ability to adapt is crucial. 

Still, this doesn’t mean that there aren’t ways that can help you manage your staff more effectively – quite the contrary. If you have the rights tools and knowledge at your disposal, you won’t have any trouble staying on top of the game and you’ll be able to increase your team’s performance. 

So, how can you do all this? We’re about to show you. 

Determine your team’s milestones and KPIs

If your team doesn’t have established milestones, yesterday’s the time to do it. It’s impossible to think of good performance if you don’t even know what you’re supposed to be working towards, so consider your company’s operations, determine which goals it needs to reach, and figure out what’s the time frame for these tasks to be accomplished. 

You should also figure out what are your team’s KPIs (key performance indicators). KPIs show how well your organization is performing, and whether you’re achieving your key objectives. All KPIs should be clearly defined and communicated through the entire company. 

Monitor employees efficiently

Monitoring your employees doesn’t mean breathing down their neck every day. There are effective time and attendance solutions you can rely on to make tracking smooth, easy, and unobtrusive. You can use programs that will help you manage employee attendance and keep records of where they are and when they clocked in, and they can keep records for you so you don’t have to be bogged down in paperwork. This is particularly important for companies with remote workers because it will reduce the amount of pointless check-ins you have to do just to ensure that people present and doing their jobs. 

Use project management tools

Another thing that can make your team are project management tools. A good tool will make it easier for everyone to know exactly what they need to be doing at any given time during the day. You can track task completion, assign new tasks, and have an overview of everything your team is doing. This will make it easier to plan things in advance and organize your time. 

Encourage team members to make reports

While no one particularly enjoys writing reports, this doesn’t mean that reports aren’t an important part of every workplace. While you don’t need to expect daily reports, a weekly report from your employees will show you what they’ve been working on and how well things are going. It will also discourage slacking off and give you the chance to analyze performance. If you introduce a new change that’s meant to increase productivity, looking at reports made before and after the change will give you an insight into how effective it was.  

Delegate tasks to other managers

You need to trust your team. If you have managers working under you, then trust them to do their jobs and delegate responsibilities. You don’t need to micromanage everything and finish every task just because you want it done right. Giving more power and responsibilities to your employees can actually make them more productive because it shows that the company trusts them and that they have enough opportunities to learn and grow. 

Invest in good tools and equipment

If your employees use specific tools, software, or equipment on a daily basis, you better make sure they’re using quality stuff. Working with wonky equipment or using old, slow computers will make them look far less productive than they are in reality, and it’s your duty as an employer to ensure pleasant working conditions for everyone. 

Investing in quality will also pay off in the long run – people will be able to do their jobs faster and more effectively. 

Establish good communication

Communication is key in any kind of company. Your employees needs to have an easy way to contact you or other workers and discuss issues, ideas, or simply day-to-day tasks that need to be finished. This way everyone can get necessary feedback for their work, understand expectations, and express concerns or ask for advice. 

You should also keep an open-door policy for your employees. If they need help, let them know that they can come to you and that you’ll be ready to hear them out.

So, in short: define goals for your team, use time management and employee tracking tools, invest in good equipment, and work on improving communication. A large part of being a good manager is simply being aware of what’s going on in your team and being present to solve issues. If you accomplish this, productivity is bound to shoot up.