WorldExecutivesDigest.com | Run Your Company on Your iPhone: 5 Best Tools to Use in Your iOS Device | Running a company is no easy task, especially if you’re just starting out. With so many things to do behind the scenes, you may sometimes find it hard to schedule meetings with prospective clients and be the face to the brand name you’re trying to build.
Of course, hiring professionals to assist you is ideal. But if you’re not yet at the point when you would let others do some more critical tasks for your business, then you need to find ways to become more productive while staying on-the-go. This is where having a high-powered smart device comes in handy.
Business management entails many tasks – from simple note-taking and schedule tracking to data analysis and project management. To do all these, you’ll need these five best tools you can use to manage your business on your iOS device:
Evernote is an app created primarily for note-taking on-the-go. Besides text, it also allows users to capture pictures, sound, and video clips for meetings, memos, and inspiration. You can also use it to view previous notes with just a tap on your smartphone.
The best part is that Evernote instantly synchronizes all your notes with every device you own and have logged into, be it an iPhone or Android.
Of course, the advantage of having this tool on your Apple-certified pre-owned device or PCs is that it can also be used to monitor how much time you spend on different tasks and let you keep track of your productivity.
It is also an excellent tool to use for collaborative work. Through shared Evernote notebooks, you can create your very own digital whiteboard and use it to present your ideas to your team or get a clearer picture of what they are proposing.
Dropbox is a cloud storage platform that offers an excellent means of synchronizing different files from your iOS devices. Besides serving as a go-to for file sharing, this software also helps ensure that you have backup copies of your files.
As one of the oldest cloud storage services available, Dropbox also has many features beyond its basic purpose. Here are some examples:
Dropbox not only allows file sharing, but also keeps a history of different versions of your files that you can recover anytime. This can be useful for ransomware or malware attacks or just accidental file deletion.
With the free subscription, you can get a 30-day recovery period for any lost file or version of it. But if you decide to get the paid service, the recovery period increases to as much as 180 days.
Another critical reason to use this service is the flexibility it offers in sharing files. Besides giving access, you can also define permissions to make sure users can only perform their designated tasks (e.g, view-only or edit). You can also make the files public, so anyone with the link can access the data, reducing the need for file owner intervention and email attachments.
Collaboration involves more than sharing documents, clips, and other types of files. It also entails real-time updates on a project you’re working on with others in your team. With Dropbox, you can share notes and work on documents together without waiting for each other to accomplish what they need to do with the file.
Slack is a group communication app available for both mobile iOS devices and desktop computers. It was created to improve team communication with file sharing, real-time messaging, group chats, and one-to-one conversations.
The good thing about Slack is that it can bring together all messages and files from various platforms, including Google Docs, Trello, Asana, Dropbox, and Twitter. The app also has other smaller-but-helpful features that can be quite appealing to managers and company owners, such as the following:
This allows users to “pin” important messages to make access to it easier and quicker. It is a handy method of letting your Slack group members know about the most crucial company updates.
Like Google search, this function allows you to find exactly what you need within a short period within the platform. Using symbols like quotation marks and asterisks, you can search for messages with exact or partial match phrases effortlessly. You can also filter and sort messages based on who sent it with the “@” symbol or which channel it is located using the “#” sign.
Running a company and managing teams means having a lot of tasks lined up for a single day. To make sure you don’t miss anything, Slack offers a way to ensure that you and your team get things done at exactly the right time.
Using the “/remind” command, you can set a reminder for events, deadlines, meetings, messages, files, and whatever you need to be reminded of. It can also be integrated into the Google Calendar app to help you stay on top of your commitments while focusing on your work without worrying that you might forget or miss something.
Square Register is a useful iPad app that helps businessmen track inventory and sales for a retail business. It also has other features that record discount applications and refund issuance and grants real-time access to sales data and a complete history of your business’s transactions.
It also comes with Square Analytics, which offers business insights directly from your iOS device. Other features include:
- Square Stand – connects sales equipment, such as receipt printers, barcode scanners, kitchen ticket printers, and cash drawers.
- Square Reader – used for credit card payment processing for all major credit cards.
Trello is a project board-style app that lets users organize different parts of a project for visual clarity.
It also supports file-sharing and helps ensure that all team members are updated and aligned with the project’s details in a single glance, removing the need for lengthy email threads.
Thanks to its features, Trello is an excellent tool for:
- Establishing priority levels for teams handling multiple projects at once;
- Designating people to perform specific tasks;
- Creating checklists to monitor project progress; and
- Keeping people in the loop about files needed for each task.
Manage Your Business On-the-Go
An entrepreneur is one of the busiest people in the corporate world, mainly because they take on several roles while ensuring the smooth flow of business operations.
If you’re a busy business owner, the tools listed in this article can help you become more productive and finish tasks more efficiently using your iOS device.
Mirza Saqib Habib is the Business Manager at Dubai-based Teckzu, the perfect one-stop shop to discover, browse, and buy new and refurbished electronics such as smartphones, tablets, laptops and accessories. Mirza comes from a strong E-commerce background with over 6 years of regional experience. He has helped kick-start many startups in the past and is passionate about using technology to facilitate a seamless digital user experience.