WorldExecutivesDigest | The 3 Things To Do To Move An Office To A New Location | Moving is almost always a stressful process. When you need to move to a new house there is a lot to organize and prepare for. Even the smoothest moves are not going to be easy. When you are moving an office to another location it takes on an entirely new dimension of complexity that is difficult to navigate.
The biggest issue is that you aren’t just moving stuff but an entire organization of people and processes. It takes a lot of patience and determination to see a move like this through. In this article, we will go over what it takes to be able to pull it off without a hitch.
1 – Think of the logistics
It’s very obvious that you are going to need a mover to handle the most. After all, this is not a job you can call your mates to help you out with like you did when you moved into your first flat. The issue is that you are going to need different types of movers for different elements of the business.
For instance, you likely have some big furniture or even pieces of architecture that will be making the move and will require lift and shift services. There are also a lot of computers and your entire network that needs to be organized and then moved. That will require a more specialized network mover to be able to handle the complex logistics for that.
Knowing that you can’t just hire one mover to do this means that you have to work out the logistics required for the move. Take some time to break up the different elements of your entire office and put them into categories. This way it becomes more obvious what type of service you’ll need to get them ready for the move and transfer without a hitch.
2 – Organize the documents
Sensitive documents are going to require some special handling since they can be lost or stolen. To avoid being put into a situation that is not going to be easy to get out of, think about how to organize your documents and secure them before the move.
The best way to go about this is to make categories of the type of documents that you have. Then separate the ones that can be scanned and digitized so that it is going to be easier to move. Start the process a few months before the move as this can be very time-consuming.
3 – Create a moving committee
The best way to stay organized is to have multiple people working as a team. With a committee formed you can delegate the work to many different people.
The trick is to coordinate everybody so that you don’t end up having people repeating the work of others. The idea is that each member will cover their area of expertise in handling the planning and execution of the move so that it can go a lot more smoothly.
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